Settlement & Closing 

To ensure everything runs smoothly, we recommend submitting the required materials as early as possible, ideally before your performance date. This proactive approach helps our team prepare in advance and makes the settlement process more efficient.

Show settlements are typically processed within two weeks after your performance. During this time, our team reconciles ticket revenue, calculates any applicable fees, and prepares your payment.

To avoid any delays in processing, we work diligently to collect all necessary documentation and financial details ahead of time. Prompt submission of these items allows us to streamline the process. By working together and staying aligned, we can ensure that your show’s closing process is seamless, allowing you to focus on celebrating your success. If you have any questions or need assistance, our team is here to help every step of the way!

W9 Tax Form

2025 W9 Tax form here.

*Please email your signed W9 to  Owen Ritter (owen.ritter@laphil.org) with "Secure:" (colon included!) at the very beginning of the subject line to trigger email encryption for protection of sensitive information. Please save your completed W9 in the following format:

LAB25- EVENT(Producer) - W9
Please ensure your W9 information is up-to-date, signed and current (dated for 2025). If your documents are not properly filled out our Accounts Payable team will send it back and it may cause some delays in setting your self up for payment or receiving your payment.

If applicable, this deliverable is due Friday, February 7.

ACH vs. Wire Transfer Instructions

If you’re deciding between ACH and wire transfer, here’s the difference in simple terms:

• ACH Payment: Best for non-urgent payments. It’s slower, but there are no additional fees associated. 

• Wire Transfer: Best for urgent or large payments. It’s faster but has feed associated. 

Choose ACH for cost savings and wire transfer for speed!

• If you would like to be paid via Wire, please complete the appropriate wire instructions  in order to ensure prompt payment following settlement. For domestic banking, please complete this form.
  For international banking, please complete this form. 

• If you would like to be paid via ACH, please complete this form
  
  

Please save your completed Wire Transfer Instructions or ACH Form in the following format:

LAB25- EVENT(Producer) - Wire Instructions [or] ACH Form

Not saving your Wire Transfer Instructions or ACH as above may delay payment. 

Once completed, please email your completed Wire Transfer instructions or ACH from to  Owen Ritter (owen.ritter@laphil.org) with "Secure:" (colon included!) at the very beginning of the subject line to trigger email encryption for protection of sensitive information.

Please note that wire instructions are not the same as direct deposit information. For questions, please contact Gaby Hernandez or Owen Ritter. If your forms are not properly filled out our Accounts Payable team will send it back and it may cause some delays in setting your self up for payment or receiving your payment.

If applicable, this deliverable is due Friday, February 7.

Collecting Patron Data

We know you want to have the emails for everyone that attended your show. In order to make that happen this document needs to be provided to us no later than. FordLab Producer's may request a list of all shareable patron data collected by The Ford’s Box Office from ticket sales after the conclusion of the Event. Please complete this form and send to Jessie Cleveland (jessie.cleveland@laphil.org).

This deliverable is due Friday, February 7.

Archival Footage Upload

Upon the conclusion of your show, you will receiving and automated email with a link from our Clark platform, prompting you to upload any and all raw photos, videos, and audio. Edited promotional "wrap-up" style videos are welcomed, receiving the raw content pertinent to you receiving your final settlement package. 

This deliverable is due:  the week after your show has concluded.

Program Exit Survey & Debrief Meeting

Thank you for participating in the FordLab program and investing in your growth and craft as an artist and producer in Los Angeles. Your feedback, thoughts and experiences are important to us. As mentioned during your onboarding, please fill out this survey.  This survey is from our third party consultant. The completion of this survey from at least one representative from your team is pertinent to receiving your settlement package. Results are taken into consideration to mark and track your progress through the program and year after year. 

Program Exit Survey: due  the week after your show has concluded.

Debrief: this deliverable must be scheduled at least 1 week post show.